Privacy Policy | Sikh Academy - Traditional Sikh Education & Cultural Learning

Last Updated: Aug 19, 2025

1. Introduction

Sikh Academy (“we,” “our,” “us”) operates the website "https://sikhacademy.com" and is committed to protecting the privacy of all students, parents, employees, and visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in compliance with the British Columbia Personal Information Protection Act (PIPA).

By accessing or using our website, you agree to the terms of this Privacy Policy.

2. Scope

This Privacy Policy applies to all personal information collected through:

Our website forms and online services
Communications via email, phone, or in person
Admissions, enrollment, and administrative processes

3. Definition of Personal Information

Personal information means information that can identify an individual, excluding publicly available details such as a person’s name, business title, business phone number, or business email address.

4. Privacy Officer

The Principal of Sikh Academy is the designated Privacy Officer.
The Privacy Officer reviews the Privacy Policy annually to ensure compliance with PIPA.
Privacy concerns, breaches, or disputes must be reported to the Privacy Officer for follow-up in accordance with the school’s Conflict Resolution Policy.

5. Collection of Personal Information

We collect only the personal information necessary for:

Admissions and enrolment processes
Communication with parents, caregivers, students, and alumni
Compliance with Ministry of Education requirements
Provision of health, psychological, or legal services
Creation and maintenance of school directories
Administrative, payroll, and operational needs

We assume consent when information is voluntarily provided for an obvious purpose.

6. Use and Retention of Personal Information

Personal information will only be used for the purposes stated at the time of collection or as permitted by law.

We retain personal information only as long as necessary to fulfill those purposes and meet legal requirements.

7. Disclosure of Personal Information

We may disclose personal information:

To government agencies, payroll services, insurance providers, or school advisors for operational purposes
To service providers acting on our behalf under confidentiality agreements
As required by law
With the individual’s consent

8. Accuracy and Security

We take reasonable steps to ensure personal information is accurate, complete, and up to date.

We protect personal information with appropriate physical, administrative, and technological safeguards to prevent unauthorized access, disclosure, use, or loss.

9. Access and Correction

Individuals have the right to request access to their personal information and to request corrections if it is inaccurate or incomplete. Requests should be directed to the Privacy Officer.

10. Photographs and Media

We may collect, use, and disclose student images for school publications, directories, and online media, subject to consent provided through the annual PIPA form. Consent can be revoked at any time in writing.

11. Third-Party Services and Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The revised version will be posted on our website with the effective date indicated.

13. Contact Information

For questions or concerns about this Privacy Policy or our privacy practices, contact:

+1 (604) 599-3828

office@sikhacademy.ca

#12895 85th Ave, Surrey, BC V3W 0K8